An OSS activity register is an internal index of the activities a company actually conducts and the records used to review them. It helps the business keep its activity descriptions, locations, KBLI references and document status connected. The register is a management aid for organized review and does not itself grant permission to operate.
Build an OSS Activity Register for Each Actual Activity
Start with the work that earns revenue or otherwise forms part of the company’s operations. Describe the service, product or operational function in ordinary language before recording the code shown in the current company records. If two teams use the same business label for different work, resolve that difference before treating their records as one activity.
| Field | What to record |
|---|---|
| Activity | A factual description of the work performed |
| Location | The site or project relevant to that activity |
| Current record | The KBLI and document references actually held |
| Evidence | Where supporting records can be retrieved |
| Open action | The question, owner and next review point |
Separate a document check from a licensing conclusion
An identity check can confirm that two records show the same information. A licensing conclusion requires assessment of the applicable requirements and the facts of the particular business. Keep those stages separate in your review notes.
Ask the reviewer to explain which source supports a material conclusion, what activities and circumstances it covers, and what remains unresolved. If the answer depends on a detail you have not supplied, provide that detail before treating the question as settled.
This approach also helps when different people hold different versions of the paperwork. Keep the document being reviewed identifiable by its date or version, and retain the explanation associated with a proposed correction. These are practical record-management recommendations rather than a claim about a universal retention period.
Keep the Register Useful When Operations Change
Review the index when the company introduces a new service, changes a location, takes on a new project scope or finds inconsistent activity descriptions. Record the change and the documents that must be reviewed. Do not silently overwrite the earlier description if it explains the records on which a past decision relied.
An internal register should make uncertainty visible. If a document is missing, identify who will retrieve it. If the legal significance of a document is unclear, assign the question for qualified review. These are different tasks and should not be reported under a single complete or incomplete label.
Turn findings into a clear action list
Finish the review with three working categories:
- Record checked: identify the information compared and its source; this records the check rather than declaring full legal compliance.
- Question requiring confirmation: state what remains uncertain and who will obtain the answer.
- Action to assess: describe the proposed correction or next step and the basis that needs to be confirmed before it proceeds.
For unresolved matters, agree who will follow up and what information is still needed. Use a business-specific response to decide the next step. Avoid replacing a missing answer with an assumed national fee, deadline or guarantee.
A useful NIB registration compliance review therefore ends with understandable records and a clear decision trail. The goal is to know what has been checked, what remains open and where business-specific advice is needed before relying on a conclusion.
Use reading OSS requirements by KBLI when a register entry needs a substantive review of its recorded activity and document status.
Read More: OSS RBA Registration Bali: Complete Guide for Businesses and Foreign Investors
Conclusion
Use the OSS activity register to turn the issues described above into a controlled file with identifiable evidence, responsible people and clear next actions. Confirm what the review has established, keep unanswered questions visible and obtain the appropriate professional input before relying on an unresolved assumption.
Bali Legal ID can help scope the relevant company setup and OSS review. Share the company or transaction objective and the records already available so the required work, responsibilities and deliverables can be identified.
FAQ OSS activity register
Is the register an official OSS document?
No. It is an internal index that helps the company organize the official records and questions relevant to its activities.
Should one company have only one row?
Use enough rows to distinguish activities and relevant locations. A single company name can conceal several different operational questions.
When should the register be reviewed?
When activities, locations, records or material assumptions change, and at the company's agreed periodic review points.
References and Sources
AHU information on limited liability companies provides official background for the relevant administrative or professional context. This checklist organizes the records and questions to discuss for the actual engagement.